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By-Laws

ARTICLE I - NAME

The name of the Association shall be: New Jersey Hospital Employee Health Nurses Association hereafter referred to as the Association. The Association is a member of the New Jersey Hospital Association.

ARTICLE II - PURPOSE

  1. To maintain the honor and character of the nursing profession.
  2. To develop and promote standards for Employee Health Services and Employee Health Nurses.
  3. To stimulate interest in, and to provide a forum for the discussion of problems in the field of Employee Health.
  4. To stimulate Association nurses’ participation in all nursing activities: local, state, and national.
  5. To develop, improve, enhance, and interpret Employee Health policies and procedures.
  6. To promote mutual guidance and consultation among members of the Association.
  7. To provide a forum for continuing education.
  8. To provide a forum for interaction and exchange of ideas with other allied health organizations.
  9. To strengthen the Employee Health nurse’s recognition within the hospital and community.

ARTICLE III - MEMBERSHIP

Any Employee Health Nurse or representative who is interested in the purpose of the Association, subscribes to its by-laws, and pays annual dues, shall be eligible for membership. The membership shall be divided into two categories (as follows):

  1. Active Member: Nurses currently employed full or part time in Employee Health Nursing and/or collaborates with the Employee Health Service, will have privileges that shall include the right to vote on all questions pertaining to the Association; the right to hold office, to serve on committees, to take part in all group activities, and to elect officers of the Association.
  2. Associate Member: Active members who are no longer employed in employee health, and individuals who are not RNs but are employed in Employee Health or related services. They may attend meetings and serve on committees, but shall not vote or hold office unless with specific approval of the Executive Board.

ARTICLE IV - DUES

  1. The fiscal year of the Association is January 1 to December 31.
  2. Dues shall be collected by the Treasurer.
  3. If dues are not paid by March 31st of the current year, any member who is in default shall be removed from the membership rolls.

ARTICLE V - MEETINGS

  1. Regular meetings will be held six times a year (February, April, June, September, October and November). The dates, times, and locations will be decided at the October Executive Strategic Planning meeting and announced at the November meeting of the preceding year.
  2. The purpose of the meetings is to provide a forum for discussion of problems, policy decisions and continuing educational needs.
  3. A quorum will be determined based on the number of attendees per educational program. The decision will be based on 50% plus 1 of meeting attendees voting. If number of attendees is too small, major decisions that need to be made will be conducted by a mail-in vote of all members.

ARTICLE VI - OFFICERS

  1. The officers shall consist of a President, a President-Elect, immediate Past President, Vice President of Education, Vice President of Membership, Secretary and Treasurer.
  2. All officers shall hold office for two years, until their successors have been duly elected or until their resignation, removal or death. The two year term of office shall be alternating years for the following offices: President-Elect/ Vice President of Membership/Treasurer, and Vice President of Education and the Secretary the alternate year. Each two year term that a President-Elect is elected, he or she shall take office on the first day of January that year. When the incoming President-Elect takes office, the then President-Elect shall succeed to the office of President and the then President shall succeed to the office of Past President.
  3. Resignations: An officer may resign at any time by giving written notice to the President. The resignation becomes effective upon the date specified therein, or, if no date is specified therein, upon the receipt of such resignation by the President.
  4. Removal: Any elected officer may be removed at any time, with cause, by the President with the approval of the Executive Board. Removal shall be either automatic or discretionary. Automatic removal shall be effected if an officer loses his/her license to practice or relocates to an area where meeting attendance would be prohibitive, but only if such relocation occurs more than six (6) months before the natural expiration of the officer’s term. Discretionary removal may be exercised against officers who have demonstrated an inability or unwillingness to carry out and facilitate the duties of the office.
  5. Vacancies: A vacancy may occur in any office because of resignation, removal, death or otherwise. If the office of Past President becomes vacant, the position shall remain vacant for the remainder of the term. If the office of the President becomes vacant, the President-Elect shall succeed to the office of the President and shall continue to serve as President for the remainder of that term and for the subsequent term. If the office of President-Elect becomes vacant either because of the succession of the President-Elect to the office of President or for other reasons, and the general election is more than six (6) months away, a special ballot shall be sent to the membership for the purposes of electing a President-Elect. If a vacancy occurs in any other office the procedure for a vacancy in the office of President-Elect shall be followed.
  6. The President shall select a Nominating Committee before the September meeting to oversee the nomination and election of officers. The Past President shall serve as chair of the Nominating Committee.
  7. Nominations shall be made at the September meeting. Voting shall be conducted by mail-in ballot. All active members shall be eligible to vote. There shall be no proxy voting. The candidate receiving 50% plus 1 of the votes cast shall be declared elected. Announcement of the elected officers will be made at the last business meeting of the year.
  8. Vacancies during the year shall be filled by a majority (50% plus 1) vote of the membership.

ARTICLE VII - DUTIES OF THE OFFICERS

  1. President shall:
    1. Be the chief executive officer and official representative of the Association
    2. Preside at all regular and special meetings
    3. Be an ex-officio member of all committees
    4. Appoint all committees not otherwise provided for
    5. Review and approve all disbursement of funds with the Treasurer
    6. Perform other executive functions as may be required
    7. Chair the executive board
  2. 2. President-Elect shall:
    1. Have all of the powers and perform all of the duties of the President in the absence or incapacity of the President.
    2. Perform such duties as assigned by the President.
  3. Past President shall:
    1. Serve as chair of the nominating Committee.
    2. Perform such duties as assigned by the President.
  4. Vice President of Education shall:
    1. Serve as chairperson of the Educational Program Committee
    2. Develop a yearly educational schedule of topics and/or speakers
    3. Apply for CEU’s if applicable and provide clock hours to be converted to the CEU as acceptable for recertification
    4. Co-chair any conference activities presented by the Association
    5. Serve on the executive board
  5. Vice President of Membership shall:
    1. Serve as chair of the Membership Committee
    2. Provide the secretary with current membership renewal notices to be sent to all members with the November and February meeting notices
    3. Provide a new membership list for the April meeting
    4. Provide an oral report to the membership at each meeting
    5. Serve on the executive board
  6. Secretary shall:
    1. Record and distribute minutes of each meeting
    2. Handle all correspondence for the association
    3. Serve on the executive board
  7. Treasurer shall:
    1. Be responsible for the financial affairs of the Association
      1. Sign all checks, notes, etc. with the president’s approval
      2. Disburse funds as authorized by the executive Board
      3. Maintain full and accurate accounts
      4. Record attendance at meetings
      5. Provide membership with a financial report at each meeting
    2. Provide membership (at the February meeting) with a financial report of the preceding year as approved by the executive board
    3. Serve on the executive board

ARTICLE VIII - COMMITTEES

The selection of the chairperson shall be done by the members of each respective committee at their first meeting, unless provided for in the by-laws. All committee publications shall be approved by the Executive Board prior to release.

  1. 1. Membership
    1. The Vice President of Membership shall be the chairperson.
    2. The purpose is to recruit new members for the Association
  2. 2. Marketing
    1. The Vice President of Membership shall be the chairperson
    2. The committee shall strive to increase the visibility of the Association
    3. Work to strengthen the Employee Health Nurses’ recognition within the workplace and community
  3. 3. Educational Programs
    1. The Vice President of Education shall be the chairperson
    2. The purpose is to plan and provide educational programs for the meetings
  4. 4. Employee Health Policies
    1. The vice President of Education is the chair
    2. To develop, improve, enhance, and interpret policies and procedures
  5. 5. Nominations
    1. The committee shall compose and present a ballot for electing new officers
    2. Oversee the nominations and election of officers
  6. 6. Other Committees
    1. The President, with the approval of the Executive board, shall appoint other committees as needed

ARTICLE IX - EXECUTIVE BOARD

  1. The Executive board shall consist of the officers of the Association and chairpersons of all committees.
  2. The duties of the Executive board shall be:
    1. To manage the business affairs of the Association
    2. To formulate policies to be presented to the general membership for vote
    3. To formulate the agenda for the next general membership meeting
    4. To review the by-laws at least once every four years
  3. The Executive Board shall meet after the general membership meetings to implement the aforementioned duties.

ARTICLE X - AMENDMENTS

These by-laws may be amended at any general membership meeting of the Association by a 2/3 vote of all members present and voting. Notice of the proposed amendment must be given at the previous regular meeting.

ARTICLE XI - ASSET DISTRIBUTION IN THE EVENT OF DISSOLUTION

Upon the dissolution of the group, the Association shall, after payment of all liabilities, dispose of the assets exclusively for the purposes and in such a manner or to such an organization (s) set up and operated exclusively for charitable or scientific purposes as determined by a majority vote of the membership.